General Terms and Conditions of Participation in the Overland Adventure Trip
The organiser of the Overland Adventure Trip is the company OVERLAND-ADVENTURE s.r.o., represented by Mr Lukáš David (IČO: 01517473) and Mr Vladimír David (IČO: 40310655), including all members of the organising team.
These terms and conditions apply to all expeditions and events organised by OVERLAND-ADVENTURE s.r.o.
All events organised by OVERLAND-ADVENTURE s.r.o. are conceived as adventure expeditions, not races.
Reselling an application at a price higher than the amount actually paid for the entry fee is prohibited. An application may not be used for commercial purposes or resold at a profit.
The specific amount of the fee is determined individually and depends in particular on:
The organiser reserves the right to determine the final amount of the fee according to the current situation and the extent of the costs incurred.
The roadbook provided by the organiser as part of the expedition serves exclusively as an indicative expedition guide and recommendation. It contains in particular the recommended route, navigation waypoints, points of interest, viewpoints, natural and cultural attractions, recommended bivouac and overnight spots, and where applicable campsites, accommodation, fuel stations and other practical points.
The roadbook is not a binding itinerary, and neither the participant nor the crew is obliged to follow its route, the order of the individual waypoints, the recommended overnight spots or the schedule.
The basic principle of Overland Adventure events is the independence of each crew and the freedom to plan its own journey. Every crew writes its own story.
It is entirely the crew’s decision whether to stick to the recommended route and the waypoints listed in the roadbook, to choose its own route, to find its own bivouac spot, or to use the recommended or another campsite, hotel, guesthouse or other form of accommodation.
Likewise, every crew independently decides on its departure time, breaks, refuelling, meals, rest and overnight stops, taking into account its capabilities, experience, the current situation and the needs of the crew members.
The organiser does not determine when a crew should stop to eat, where it should have lunch, when it should continue its journey, or where and at what time it should spend the night.
Overland Adventure is not a conventional sightseeing tour with a fixed daily programme, and the individual crews are not guided during the expedition in a manner where the organiser would dictate their exact daily routine.
The essence of the event is adventure travel, independence, exploration and the free decision-making of the crews.
The roadbook is intended to make the crew’s journey easier and to offer places and routes that the organiser considered interesting or suitable at the time the expedition was being prepared. However, the final decision to continue along a specific route, to visit a particular waypoint or to use a place for an overnight stop is always made by the crew itself.
The participant acknowledges that the preparation and scouting of the expedition usually takes place several weeks to months before the event itself.
Due to the time gap between scouting and the expedition date, the organiser cannot guarantee that the condition of all routes, roads, structures and waypoints listed in the roadbook will be identical at the time of the expedition to their condition at the time of scouting.
Particularly in the rapidly developing regions of the Balkans, the following may occur within a relatively short time, for example:
The same rule also applies to recommended bivouac and overnight spots. A place that was freely accessible and suitable for an overnight stop at the time of scouting may, at the time of the expedition, be fenced off, built over, closed, in use by its owner, under construction or reconstruction, or its use may be restricted by local regulations.
The inclusion of a route, road, place or GPS waypoint in the roadbook does not constitute a guarantee of its current drivability, passability, safety, public accessibility or the possibility of an overnight stop at that location.
Every crew is obliged to respect on site the current road signs, no-entry restrictions, closures, the instructions of local authorities, owners or other authorised persons, and the applicable laws of the country concerned.
If a crew finds that a recommended route or waypoint is no longer accessible, is closed, is located on private land, cannot be passed safely, or that other circumstances prevent its use, the crew is obliged to choose a safe and legal alternative.
Neither the roadbook nor GPS coordinates ever entitle a participant to violate a no-entry restriction, to enter or drive onto private land without the appropriate authorisation, to breach local regulations, or to continue driving in a situation the driver assesses as dangerous.
GPS coordinates, GPX data, maps, links, navigation waypoints and other navigation information provided by the organiser are indicative in nature.
The organiser cannot guarantee the absolute accuracy of the GPS signal, maps, navigation applications or third-party devices, nor the currency of the data displayed by the individual navigation systems.
The participant is obliged to observe the actual situation in front of the vehicle, road signs and surrounding conditions, and must not follow electronic navigation or the roadbook unconditionally where their instructions conflict with the actual situation.
Neither navigation nor the roadbook ever replaces the driver’s judgement.
Describing a route or part of it as easy, moderate, difficult, technical or in any similar way is always only an indicative assessment by the organiser under the conditions existing at the time of scouting.
The drivability of a specific section may be fundamentally affected in particular by the weather, rain, snow, ice, mud, water, the water level at fords, landslides, erosion, fallen trees, construction works, the traffic of other vehicles or other circumstances.
A track that was passable without problems during scouting may be significantly more difficult or completely impassable at the time of the expedition.
The fact that a specific route or part of it was driven by the organiser’s vehicle, the scouting vehicle or another participant’s vehicle neither means nor guarantees that the same section is suitable or safely passable for every other vehicle.
Passability depends, among other things, on the type and dimensions of the vehicle, ground clearance, wheelbase, approach and breakover angles, drivetrain, tyres, vehicle load, accessories used, the driver’s experience and the current conditions.
Every driver is therefore obliged to assess for themselves whether a specific section is suitable for their vehicle and their driving skills.
The driver of the vehicle in question is responsible for the decision whether or not to enter a specific section.
If the driver has doubts about the safety or passability of a section or about their ability to complete it, they are obliged to stop, turn back or choose an alternative route.
No information in the roadbook, no recommendation by the organiser and no fact that another vehicle has passed through a given place relieves the driver of the obligation to assess the current situation.
The driver is also obliged to adapt their driving style to their abilities, the technical condition and parameters of the vehicle, and the current conditions.
Special care is required when crossing fords, muddy sections, steep ascents and descents, rocky tracks, narrow mountain roads and other off-road obstacles.
The water level, the firmness of the ground, the depth of potholes or the condition of the terrain may change within a matter of hours. The inclusion of such a section in the roadbook is therefore not an instruction to drive through it.
Before entering, the driver must assess for themselves the current state of the obstacle and the capabilities of their vehicle. If the conditions do not allow safe passage, or if the driver is not certain that passage is safe, they must choose a different route.
The participant acknowledges that travelling off ordinary paved roads and driving off-road involves an increased risk of damage to the vehicle.
The participant is responsible for the technical fitness, condition, equipment and suitability of their vehicle for the chosen route.
The mere fact that a particular track, route or obstacle was listed in the roadbook or recommended by the organiser does not constitute a guarantee that the vehicle cannot be damaged while completing it.
This is without prejudice to the rights of the participant that cannot be contractually excluded or limited under the applicable legislation.
If a crew decides not to complete a recommended section, it may at any time choose another legal and safe route.
Skipping a roadbook waypoint, a technical section, a recommended bivouac or any other part of the recommended route does not constitute a breach of the expedition rules, unless the rules of the specific event expressly provide otherwise.
The purpose of Overland Adventure is not to force participants to overcome obstacles beyond their experience or the capabilities of their vehicle.
During the expedition, the organiser is entitled to modify, replace or completely omit the recommended route or individual waypoints, in particular if it obtains information about a closure, a change in passability, a safety risk, a change in land ownership, adverse weather or any other circumstance that may affect the course of the expedition.
The organiser may recommend an alternative route to the crews; however, even in such a case, the final decision on whether to use it remains with the driver of the specific vehicle.
A change to the recommended route or to an individual waypoint as a result of circumstances that the organiser could not reasonably have foreseen or influenced does not in itself entitle the participant to retain the original route or a specific item of the programme.
The roadbook is a guide, not a timetable.
Overland Adventure provides crews with a recommended direction, inspiration, interesting places and the experience gained while preparing the route. However, it does not dictate every decision a crew makes during the journey.
Every crew writes its own story. It is entirely up to the crew whether to follow the recommended route, choose its own way, spend the night at the recommended spot, find its own bivouac or use a hotel or campsite.
The purpose of Overland Adventure is adventure, independence, exploration and the freedom to travel while respecting safety, local laws, nature and other people.
